Associated Students of Pomona College

Senate Minutes

The ASPC Senate meets weekly during the year to conduct the business of student government and meet with the administration. These meetings are open to the public (with the exception of certain meetings covering sensitive legal or budget issues), and covered by The Student Life.

For the 2014-15 academic year, meetings are being held every Friday at 4pm in Smith Campus Center room #217 (above the Coop Fountain).

Minutes for recent meetings:

  1. I. Call to Order II. Group Announcements III. Approval of Minutes from 11/16/17 IV. Foothill Transit Class Pass V. Preparing for Title IX Coordinator Visit VI. Sue McCarthy, Title IX Coordinator VII. Office of the Dean of the College Presence at Senate Meetings VIII. Quarterly Check-Ins & Updated LSPs for End of Fall due 12/15 IX. Resolution to Recognize Indigenous People’s Day and Remove Columbus Day from Academic Calendar X. Drafting Questions for RHS (Coming 12/07) XI Adjournment / Closed Meeting
  2. I. Call to Order II. Group Announcements III. Approval of Minutes from 11/09/17 IV. Email to all clubs/orgs about Meeting Space Accessibility V. Guest: Andikan Archibong, Hive/ASPC Events Collaboration VI. Student Feedback on RHS Selection Process VII. Office of the Dean of the College Presence at Senate Meetings IX. Lack of Courses Designated to Fulfill Overlay Requirements at Pomona X. Title IX Coordinator Coming to Next ASPC Meeting XI. Adjournment / Closed Meeting
  3. Call to Order, Group Announcements, Approval of Minutes from 11/2/17, Recent Meetings, Kristina Khederlarian (ITS) – CHIRPS update/feedback, Student Feedback on RHS Selection Process, Walker Wall Paint, Project Presentations, Adjournment.
  4. Call to Order, Group Announcements, Approval of Minutes from 10/26/17, Discussing A/C and fans for low-income students, Public Relations Presentation, Senate Grant Discussion, Revision to the Elections Code, Project Presentations, Adjournment.
  5. Team Check-ins, Group Announcements, Approve 10/26/17 Minutes, Discussing A/C and fans for low-income students, Public Relations Presentation, Senate Grant Discussion, Revision to the Elections Code, Project Presentations: First Year Class President, Sophomore Class President, South Campus Representative, Adjournment
  6. Group Announcements, Approval of Minutes from 10-12-17, Project Presentations, LSP’s and Quarterly Check-Ins, Language for Amendment to Article II, Section 2 of the ASPC Bylaws, Revisiting: Bernard Field Station Letter, Resolution to Recognize Indigenous People’s Day and Remove Columbus Day from Academic Calendar, Feedback, Reflexions, and Thoughts on Student-Trustee Retreat, Adjournment
  7. Guests from QRC, Approval of Minutes from 10/5/17, 5C Events Heads PSA , Dean Feldblum and Ric Townes On the Meme Page and IRT, Collective Memory Project - ASPC Social Media - Teofanny, Amendment to Constitutional Bylaws, Bernard Field Station Letter , Update on 5CIV + 5C Presidents Meeting, Adjournment
  8. Group Announcements, Approval of Minutes from 10-5-17, Project Presentations by Commissioner of Sports, Commissioner of Environmental Affairs, Commissioner of Community Relations, and Commissioner of Clubs and Organizations. Confirmation of Additional Food Committee Appointments. Revisions to the Elections Code. Bernard Field Station Letter. Resolution for Indigenous People’s Day Recognition. Language for Amendment to Article II, Section 2 of the ASPC Bylaws. Adjournment.
  9. Updates and Group Announcements, Approval of Minutes from 9/21/17, Junior Class Presentation, VP Academic Affairs, Ross Steinberg Testimony on “U PC Breux” Meme Page, Senate Grants Follow-Up, Language for Amendment to Article II, Senate Grants Follow-Up, Adjournment
  10. Updates and Group Announcements, Guest Speaker Leyla Akay on the lack of gallery spaces on campus for students, Discussion of Formalizing Senate Titles, Doms Lounge as a Community Space, Committee Members Confirmations, Discussion of 5CIV RSO Status, Role of Comm. of Community Relations in SAC: Proposed Amendment to Article II, Section 2 of the ASPC Bylaws.
  11. Reviewed elections and discussion regarding voting efficiency and methodology. Voting Stats and Summary. Samuel Lin, Candidate for South Campus Rep Appeal. Confirm Audrey Jang as Oldenborg Committee Student Rep. Student Video Submissions for Gabi Starr’s Inauguration. ASPC Info Forum. ASPC Photoshoot.
  12. Call to Order, Group Announcements, Approve meeting minutes from 8/31/17, ASPC Info Session Update, Diva Cup Roll Out - Chloe, Confirm Laurel as Student Rep in Student Health and Mental Health Services External Review, DACA: ASPC Statement and Next Steps, Student Greeting for President Starr’s Inauguration Update, Hurricane Relief Project(s), Elections Code Appeal (Adam Starr), Why Slack is Amazing.
  13. Scripps Associated Students Bonding Activity with ASPC (SAS x ASPC), New Title IX Coordinator, Meet with Student Affairs Deans and Directors Group, Organization/Relief for Hurricane Harvey, Fall Election Update, Staff/Committee Recruiting, Brainstorming Senate Guest Speakers, Summer Kick-Off Projects + Submission Updates, ASPC Rideshare Pilot, ASPC Info Meeting Planning, Discussion of Refining Chirp System, Pres. Starr’s Inauguration, Sexual Assault Training for Organizations, Student Representative to the QRC Director Search Committee
  14. Approve Budget 2017-2018, Committee Confirmations, ASPC Representative to the Title IX Director Search Committee, Approve President’s LSP, Amendments to the Budget Committee bylaws, Approving the Letter to Gabi Starr, 5CIV Disaffiliation
  15. Introduction of Budget 2017-2018, Approve 4/20/17 minutes, Chat with Stan Skipworth, Senate Grants updates, Recommendations on the 24/7 SCC Room Access, Revisions to the Elections Code, Staff and Committee Selection 2017-18, Statement of Solidarity On Recent Events in Claremont
  16. Recent Events Discussion and Potential Action Steps, TSL Funding, Questions for Stan Skipworth, Revisions to the Elections Code, Confirming Software Engineer, Software Development Group, Trustee-Student Retreat Topics w/ Dean Feldblum
  17. Allocate $1125 to PEC for Spring Formal, Revisions to the Elections Code, New ASPC Logo, Update on Task Force, Visit with President and Mrs. Oxtoby, Recommendations on the 24/7 SCC Room Access, Budget Priorities for Next Year
  18. Voting on Budget Allocation for Pomona Consulting Group, Software Development Group Confirmation, Elections Review and Proposed Revisions to the Elections Code, Sexual Assault Training for Student Organizations, Subsidized Rides to Planned Parenthood, Budget Priorities for Next Year, Purple for Lupus. Taking a photo of Senate supporting Lupus Awareness Month.
  19. Sexual Assault Training for Student Organizations, Blurb + Photo for Oxtobys, Elections Reminders and Updates, Update to the Budget Committee Bylaws, Report on Funding of 5C Student Organizations, External Affairs Committee Updates and Nominations, Software Development Group
  20. Update on Oxtoby Thank You, Chat w/ Associate Dean of Campus Life and Director of Residential Life Steven Jubert on RHS, Debrief from Chat with Associate Dean Jubert, Free/Subsidized Rides to Airports Project, External Affairs Committee Updates, Work with TLC on Faculty+Student Forum
  21. Students for Sensible Drug Policy (SSDP) Letter to Administration re: Marijuana Talk on Family Weekend Approve Living Strategic Plan - President, Senate Grants, Q3 Review, BOT Recap, Reserves Investment and Ethical Investing
  22. Elections timeline and ASPC duties, New ASPC Logo, Update on Oxtoby thank you, Reserves Investment and Ethical Investing
  23. Q3 LSP's, Alternative Social Spaces, Supporting Neurodivergent Students, 4/7 T Shirt Design Contest, 5C Menu Reflecting the Malott Boycott,
  24. Update on SCC Living Room 24h Access, 5C Sports Website, BOT March Planning Update, Alternative Social Spaces, Recap from Constitutional Revisions vote, Approve bylaws changes, Alumni Board -Appointing Students to Committees, Appoint Elections Commissioner
  25. Constitutional Revisions, 5C Sports Website, Resolution for a Second Student on the BOT Advancement, Student Affairs Updates, New Budget Policies
  26. 4/7 Day, Presentation to Board of Trustees Student Affairs Committee, Hunting Ground updates, presidential transition, Budget Requests, Confirm ASPC Rep to President’s Advisory Committee on Sustainability
  27. Chat w/ Dean of the :Library Kevin Mulroy, Public Relations strategy, Alumni Board Lunch, Executive Committee Task Force, ASPC Restructuring
  28. Alumni Board Lunch, Disability and Mental Health Advocacy Retreat, Lunch Forums update, Board of Trustees meeting debrief, ASPC restructuring
  29. ASPC Internal improvements, Approve TSL Editor-In-Chief, Vote on President's stipend, Confirm Public Relations Director
  30. Election Code revisions, Mission statement updates, Confirm Meredith as ASCC Liaison, Questions for Dean of the Library , BOT Strategy Update and Brainstorming, Board of Trustees Strategy update, ADA FAQ sheet
  31. Chat with VP Advancement Pam Bresnard , ASCC Constitution Revision, Admissions and Financial Aid Updates, Senate Grants Pilot Program
  32. Chat with VP Admissions and FA Seth Allen, Discuss spaces for Disabled and Neurodivergent Students, response to 2016 election
  33. Draper Van Updates, discuss showing The Hunting Ground, Bi-Weekly ASPC forum, Senate Grants Pilot Program
  34. Chat w/ VP and Treasurer Karen Sisson, Vote on ASPC President's stipend, Discussion on Funding Open/ Closed Spaces
  35. Chat w/ Dean Feldblum and VP of Communications Marylou Ferry, Chat w/ CIO William Morse, Discussion on Funding Open/ Closed Spaces
  36. MHAA Survey Results, Chat w/ Dean Audrey Bilger, DMHA Updates, Quarterly Check Ins, Recommendations to Chaplain's Advisory Board
  37. Toga Party Recap, Report from SAC, Social Spaces Discussion, Revising the Pomona College Mission Statement, Sophomore Class Appointments, Draper Van Funding
  38. ASPC SENATE MEETING 9/21/16: Hive Collaborations, Chat with Dean Miriam Feldblum, Fall Elections Report, Walker Wall Paint Procedure, Draper Van Funding
  39. ASPC SENATE MEETING 9/16/16 Walker Wall Paint, Chat with President Oxtoby, PEC Budget Allocation
  40. ASPC SENATE MEETING 9/9/16 ASCC and 5C Updates, SCC Living Room, Preparation for Chat with Oxtoby, Student-Trustee Retreat
  41. ASPC SENATE MEETING 9/2/16 Budget Allocation for "Hilary for America Organization", Elections Code Updates, Gloria Liou for Product Manager, Senior Class Committee Appointments, Confirm RA Rep. on SDSAC
  42. Stipend for Elections Commissioner Candidates, discussion on process to appoint candidates
  43. Alcohol Policy revisions and reactions, along with Budget approvals.
  44. Changes to Bylaws, Meeting with Trustees, and Oxtoby Leaving
  45. Dean of the College and Associate Dean talk about diversity amongst faculty, creating a 5C Senate
  46. Dean Jan talks about Mental Health, improvements to Coop Fountain
  47. Social Media, Title IX Advisory Committee
  48. Student Alumni Engagement Initiative, ASPC newsletter
  49. In the first meeting of the semester, the Student-Alumni Engagement Resolution is brought forward to encourage further interaction between students and alumni.
  50. Banning Sabra Hummus, Plant Sale
  51. Pie for Cancer, 7C Bill of Rights, Walker Wall, Diversity Workshops
  52. In this meeting we discussed the 5C/1C Clubs Policy, NY Times, Thinking and Writing Committee resolution, and had a Title IX Working Group Presentation.
  53. Campus Safety and Brutality, Demonstration Policy Resolution Revisions and Discussion, No more Midweek parties
  54. Demonstration Presentation Policy, Demonstration Policy Council
  55. New Sustainability Director, CMC and Mudd Goes Mad Follow-Up
  56. Mental Health Working Group, Language Requirements and Helping International Students
  57. Inclusivity in Clubs, 5C Mental Health
  58. Sustainability Survey, Retreat, Social Media Campaign, Meeting with 5C Presidents
  59. Senate discusses ASPC's New York Times subscription, worker-administration relations, the temporary suspension on midweek parties and alcohol policy, and next semester's Student-Trustee Retreat.
  60. Senate discusses cigarettes at the Coop Store and next semester's Student Trustee Retreat
  61. Kajung Hong is appointed elections commissioner. Studio47 asks for money for new equipment.
  62. The discussion about security funding and TIXC continues. Concerns about disability accommodations and the administrations ability to deal with student concerns and needs regarding disability are raised.
  63. The GE review is considering a new diversity requirement. We reconsider Coop store dicisons to sell cigarettes and not sell water bottles, but ultimately decide not to change anything. Title IX Coalition's funding issue comes before senate.
  64. The group discuss grade inflation, a topic that Tanvi notes is of increasing concern among the faculty.
  65. The GE Review is about to release an initial report, the findings of which Emily presents. Pomona VINO has presented policy changes to SAC that would allow them to hold their wine tastings midweek.
  66. An uninvited guest asks for funding; we are unable to help. A student who was on the agenda talks bike security. An update from Social Life Council considers asking for an exception to the temporary ban on midweek parties for Pomona Vino. Dean Feldblum visits to talk about the Sexual Assault Resource Center and ask for student input.
  67. The language change to gender-inclusive bathrooms is discussed and supported. A budget motion from TEDxClaremont is approved with the stipulation that some of the money goes toward subsidizing Pomona students' tickets.
  68. A new campus safety app, LiveSafe, is introduced. The bylaws concerning the Student Media Committee are updated.
  69. Check-ins with Aldair and Nico
  70. Senator check-ins. The possibility of more sustainable table tents is raised. Whether Senate should make some sort of statement or action on Ferguson is brought up.
  71. Various committee check-ins
  72. Check-ins with Emily and Alex. Small NAIS department update.
  73. Various committee check-ins. Updates from the Student Life Council.
  74. Dean Townes presents about the surveillance cameras on campus which will be turned on shortly. Sean Gunther PO'18 presents an idea about cell phone free spaces to the senate.
  75. The possibility Native American & Indigenous Studies department is discussed. The elections code is updated so that elections now begin immediately after the candidates' forum and end two days later at 12:47pm.
  76. Debrief of the Student Trustee Retreat. Updates on Harwood Halloween, Social Life Council, and proposed changes to the elections code.
  77. The language in the Elections Code banning political parties/groups is removed. Social Life Council and the plant sale are discussed.
  78. Elections debrief with Elections Commissioner Beshouy Botros.
  79. The topic of potential overlap between the newly created Social Life Council and the Sexual Violence Task Force created last semester is covered. The senators discuss whether to buy hats for the Coop Fountain employees.
  80. The Digital Media Group visits senate. The new alcohol policy banning alcohol at midweek parties is discussed at great length.
  81. Senators discussed the new budget and the proposed changes for the elections code.
  82. Senators discussed increasing off campus transportation for student organizations.
  83. The Coop Fountain made a presentation, senators approved 3 separate motions and discussed ASPC elections, and Dean Feldblum came in to talk about the Board of Trustees.
  84. Dean Townes and Dean Feldblum came in to answer questions concerning the security cameras, Tasha and Jenn presented a proposal for eliminating plastic water bottles, and senators discussed Pomona Promise Day as well as a new resolution taking action to prevent sexual violence on campus.
  85. Senators planned 4/7 day and discussed goals to achieve in the last 50+ days of the semester, and Dean Jan came in to talk about the Mental Health Working Group.
  86. The Budget committee discussed the organizational review, and Bob Robinson & Margie Mckenna of campus services came in to discuss improving Pomona's dining halls.
  87. Senators discussed upcoming elections, new security cameras, and the new wellness machine.
  88. Senators discussed elections, and Dean Townes came in to talk about additional security cameras on campus.
  89. Adrianna from QRC came into talk about gender identity, and a representative from the Presidential Youth Council gave a pitch to the senators about its program.
  90. Harwood Halloween recap and potential redesign, fundraiser for typhoon in the Philippines, weekly parties at Pomona, the need for more security funds.
  91. New senator positions, north campus parking project, finance report.
  92. Look at how other 5c's run their senates, representation at Pomona, north campus parking presentation.
  93. Updates on projects: PEC, parking structure, hydration stations, Campus Safety, stipend regulations, revamp website.
  94. Election commissioner's report, north campus parking issues, reflection on last meeting's conversation with Campus Safety, sundry fund, senator stipends.
  95. Campus Safety visits Senate to talk about their role on campus, ways to communicate student need, security at events, how to create a system of accountability.
  96. Committees approved, wellness machine, security funds, north campus parking situation, water fountains on campus
  97. Tiombe Preston, Senate Tanks, Meeting time Next Semester, Funding Request, VP of Campus Activities Name Change, Spring Semester Retreat
  98. Senator Updates, Lena on Sustainability Update, Conchita Serri, Sarah asks Senate if non-issue Senate guests are a good idea, Possible future Senate meetings, Trevor wants to approve Senate minutes over email
  99. Kara Murphy from the Alumni Office, “Open Door Policy”, Bike Theft, Campus Safety Presentation, RIOC (Reserves Investment Oversight Committee) Update
  100. Plant Sale Update, OCL Update. Bike Locks Education Campaign, Mobile Charging Stations, Possible Senate Google Hangouts, Food Committee Update, Snack Survey Update, Sports Committee Update
  101. Metate Update, Craig Johnson from Advancement, Commissioner of Commutations Nominations, Public-Private spaces discussion
  102. Senate published a list of goals for the year as well as talked about a new Draper Center van extensively.
  103. Student Trustee Follow-Up, Plant Sale, Commissioner of Communication Applications, Snack Update, Re-Hiring Resolution, Election Code Change, Draper Center Van
  104. Pomona College Re-Hiring Process Discussion, Plant Sale, Senate Goals
  105. TurboVote, Snack Meeting with Administrators, Snack Town Hall Meeting, Elections Report, Committee Nominations
  106. Student-Trustee Retreat, Wheelz, Funding Requests, Snack Updates, Committee Nominations,
  107. At the last ASPC meeting of the year, the Senate approved the Budget Committee bylaw changes and heard Dean Feldblum talk about the new Board of Trustee committees.
  108. Joseph Long presented his work on the ASPC online presence and the senators discussed next year's budget.
  109. The senators discussed the College's free trade status and the proposed changes to the ASPC elections code.
  110. Dean Felbum came to talk about the change in the meal plan options and the Senators discussed the possibility of Senate-wide stipends.
  111. Career Development Office Director Mary Raymond updated the Senate on the CDO's work this year.
  112. The senators discussed the possibility of allowing credit for ROTC courses.
  113. Bob Robinson presented about the Emergency Management Plan and the Trustee Task Force presented their recommendations.
  114. Chris Waugh talked to the senators about the frequent theft of golf carts on campus.
  115. Bob Robinson talked about construction projects on campus and several senators gave updates about their committees.
  116. Several Senators gave updates about what their committees have done so far this semester.
  117. The Director of Campus Safety talked to the Senators about security at the Claremont Colleges.
  118. The Senate discussed the renovation of the Coop Store and the presence of cigarettes in the Coop Store.
  119. The Senate discussed the meeting between Pomona students and Board of Trustee members and continued thinking about the Coop Store renovation.
  120. The Senate discussed the possibility of expanding the Coop Store and thought about what role it should play in the future in terms of interaction with the Board of Trustees and with the fired workers.
  121. Senators presented updates about the plans and activities of their subcommittees.
  122. The Senators discussed the appropriate response to the document check controversy and passed and released a statement.
  123. Pomona President David Oxtoby gave a summary of the document check issue and answered senators' questions. Senate discussed what role ASPC should play in this situation.
  124. Various committee heads presented updates on their activities. Dean Feldblum discussed the proposed bike policy change. Will suggests adding Studio47 to the description of the Student Media Committee in the bylaws.
  125. Julie Journitz and Pat Flannery of Pomona ITS updated the Senate on their efforts to improve WiFi coverage in response to the article in The Student Life. The motion to put a summary of the Senate budget online is passed. Leslie and theory reported on Harwood Halloween, and Sarah reported on the Committee for Campus Climate and Diversity.
  126. Craig Artiaga-Johnson (Director of Annual Giving), Nancy Treser-Osgood (Alumni Relations Office), and Bob Robinson (Assistant Vice President, Facilities and Campus Services) updated the Senate on what their offices were doing. Drew passed around a proposed budget graphic for the website. Reggae Fest funding was approved.
  127. Pomona President David Oxtoby presented on the college's latest capital campaign, residence hall dedications, CDO changes, and answered questions about staff employment. Rishi reported on ideas generated in a meeting with Mary Raymond of the CDO. theory moved to rename CCLA to PEC, for Pomona Events Committee, which was approved.
  128. Senate discussed ways to address the administration's concerns about Harwood Halloween and alcohol culture at Pomona. President Nate Brown and Commissioner of Communications Will Mullaney led a discussion about the ASPC web presence, including transparency and a possible suggestion box.
  129. Mary Raymond, the new director of the Career Development Office presented her vision for improving the CDO. Aerienne, Elections Commissioner, reported on the election turnout. Several committee appointments were approved.
  130. Election tabling was arranged, many committee appointments were approved, and the repurposing of Walker Lounge was discussed.
  131. Dean Feldblum leads a conversation about security at Pomona. ASPC decides to bring a vote to the student body regarding gendered language in the Constitution. ASPC decides to limit the use of flyers in campaigns by students running for Senate.
  132. The Senate approved nominations to Study Abroad Committee, Curriculum Committee, Faculty Position Advisory Committee, and Academic Procedures committee. Changes to bylaws and elections code were discussed. ASPC officially announced the loan of $75,000 to the college for installation of a new LED lighting system in Bridges Auditorium.
  133. Dean Feldblum spoke to the Senate about the Student-Trustee retreat, revisions to gendered language in the ASPC's bylaws were discussed, and job appointments for Public Events Committee and Elections Commissioner were made.